By Mark Whitehorn
Obtainable Access 2003 assumes that you just begin with very little wisdom of entry or databases and takes you to the purpose the place you could create and use a multi-table database. beginning with the fundamental components of a databaase - tables, types, queries and reviews, the authors allow you to create basic examples of every utilizing the entry wizards the place acceptable, and the way to hand-build them that you can in achieving greater than you could utilizing simply the wizards. when you are happy with making a easy database which shops its information in one desk, the authors circulate directly to a number of tables - why you would like them, and the way they are often used to create relatively potent multi-table databases. obtainable Access 2003 is written in a hugely readable type, with plenty of examples, tricks and methods for development tables, extracting facts and producing reviews.
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This puts the field name into the Field row of the grid, the table name into Table row, and a check into the Show row. Repeat to select all required fields: as well as FirstName I’m using LastName and City. Run the query. Now a subset of fields is displayed for all records. Incidentally, I’d love to tell you that I was good enough to always build exactly the query I want first time, but it isn’t true for me and I suspect it isn’t for most 43 4 Queries – finding data database designers. Designing a query is often an iterative process.
Further criteria can be added in subsequent rows. You’re not limited to setting criteria for a single field, however. If you want the records for anyone living in London whose name is Laura, the criteria in the City column would read ‘london’ and in the FirstName column, ‘laura’. Criteria in different columns are taken to be joined with an ‘and’: in English the query says ‘show me the records where the city field contains ‘london’ and where the first name field contains ‘laura’. 47 4 Queries – finding data ❛ The results of expressions containing ‘and’ and ‘or’ can sometimes cause confusion.
When you close it, Access asks if you want to save it in its new guise. Answer Yes and in the database window, its icon changes to reflect its new type. Now try running it. Access will check two things with you: firstly, that you’re aware of the query’s type: click Yes to continue. Secondly, Access asks if it’s OK to proceed with pasting data into a new table. ❛ Access is ensuring that you remember that each time a Make-Table query is run, the data ❜ in the table will be over-written with the most recent results from the query.
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